Keyboard access to the ribbon
To display a tab on the ribbon, press the key for the tab—for example, press
the letter N for the Insert tab or M for the Formulas tab. This makes all the Key Tip badges for that tab’s
buttons appear. Then, press the key for the button you want.
Will my old shortcuts still work?
Keyboard shortcuts that begin with CTRL will still work in all Excel versions. For example, CTRL+C still copies to the clipboard, and CTRL+V still pastes from the clipboard.
Most of the old ALT+ menu shortcuts still work, too. However, you need to know the full shortcut from memory — there are no screen reminders of what letters to press. For example, try pressing ALT, and then press one of the old menu keys E (Edit), V (View), I (Insert), and so on. A box pops up saying you’re using an access key from an earlier version of Microsoft Office. If you know the entire key sequence, go ahead and initiate the command. If you don’t know the sequence, press ESC and use Key Tip badges instead.
CTRL combination shortcut keys
|CTRL+SHIFT+(||Unhides any hidden rows within the
|CTRL+SHIFT+&||Applies the outline border to the
|CTRL+SHIFT_||Removes the outline border from the
|CTRL+SHIFT+~||Applies the General number
|CTRL+SHIFT+$||Applies the Currency format with two
decimal places (negative numbers in parentheses).
|CTRL+SHIFT+%||Applies the Percentage format with no
|CTRL+SHIFT+^||Applies the Scientific number format
with two decimal places.
|CTRL+SHIFT+#||Applies the Date format with the day,
month, and year.
|CTRL+SHIFT+@||Applies the Time format with the hour
and minute, and AM or PM.
|CTRL+SHIFT+!||Applies the Number format with two
decimal places, thousands separator, and minus sign (-) for negative
|CTRL+SHIFT+*||Selects the current region around the
active cell (the data area enclosed by blank rows and blank columns).
In a PivotTable, it selects the entire PivotTable report.
|CTRL+SHIFT+:||Enters the current time.|
|CTRL+SHIFT+”||Copies the value from the cell above
the active cell into the cell or the Formula Bar.
|CTRL+SHIFT+Plus (+)||Displays the Insert
dialog box to insert blank cells.
|CTRL+Minus (-)||Displays the Delete
dialog box to delete the selected cells.
|CTRL+;||Enters the current date.|
|CTRL+`||Alternates between displaying cell
values and displaying formulas in the worksheet.
|CTRL+’||Copies a formula from the cell above
the active cell into the cell or the Formula Bar.
|CTRL+1||Displays the Format
Cells dialog box.
|CTRL+2||Applies or removes bold
|CTRL+3||Applies or removes italic
|CTRL+4||Applies or removes
|CTRL+5||Applies or removes
|CTRL+6||Alternates between hiding and
|CTRL+8||Displays or hides the outline
|CTRL+9||Hides the selected rows.|
|CTRL+0||Hides the selected columns.|
|CTRL+A||Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing
CTRL+A a second time selects the entire worksheet.
When the insertion point is to the right of a function name in a formula,
displays the Function Arguments dialog box.
CTRL+SHIFT+A inserts the argument names and parentheses when the insertion
point is to the right of a function name in a formula.
|CTRL+B||Applies or removes bold
|CTRL+C||Copies the selected cells.|
|CTRL+D||Uses the Fill Down
command to copy the contents and format of the topmost cell of a selected range
into the cells below.
|CTRL+F||Displays the Find and
Replace dialog box, with the Find tab selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected.
|CTRL+G||Displays the Go To
F5 also displays this dialog box.
|CTRL+H||Displays the Find and
Replace dialog box, with the Replace tab selected.
|CTRL+I||Applies or removes italic
|CTRL+K||Displays the Insert
Hyperlink dialog box for new hyperlinks or the Edit
Hyperlink dialog box for selected existing hyperlinks.
|CTRL+L||Displays the Create
Table dialog box.
|CTRL+N||Creates a new, blank
|CTRL+O||Displays the Open
dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
|CTRL+P||Displays the Print tab
in Microsoft Office Backstage view.
CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected.
|CTRL+R||Uses the Fill Right
command to copy the contents and format of the leftmost cell of a selected range
into the cells to the right.
|CTRL+S||Saves the active file with
its current file name, location, and file format.
|CTRL+T||Displays the Create Table dialog box.|
|CTRL+U||Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.
|CTRL+V||Inserts the contents of the Clipboard
at the insertion point and replaces any selection. Available only after you have
cut or copied an object, text, or cell contents.
CTRL+ALT+V displays the Paste Special dialog box. Available
only after you have cut or copied an object, text, or cell contents on a
worksheet or in another program.
|CTRL+W||Closes the selected workbook
|CTRL+X||Cuts the selected cells.|
|CTRL+Y||Repeats the last command or action, if
|CTRL+Z||Uses the Undo command
to reverse the last command or to delete the last entry that you
Tip The CTRL cominbations CTRL+E, CTRL+J, CTRL+M, and CTRL+Q are currently unassigned shortcuts.
|F1||Displays the Excel Help
CTRL+F1 displays or hides the ribbon.
ALT+F1 creates an embedded chart of the data in the current range.
ALT+SHIFT+F1 inserts a new worksheet.
|F2||Edits the active cell and positions the
insertion point at the end of the cell contents. It also moves the insertion
point into the Formula Bar when editing in a cell is turned off.
SHIFT+F2 adds or edits a cell comment.
CTRL+F2 displays the print preview area on the Print tab in
the Backstage view.
|F3||Displays the Paste Name
dialog box. Available only if there are existing names in the workbook.
SHIFT+F3 displays the Insert Function dialog
|F4||Repeats the last command or action, if
CTRL+F4 closes the selected workbook window.
ALT+F4 closes Excel.
|F5||Displays the Go To
CTRL+F5 restores the window size of the selected workbook
|F6||Switches between the worksheet, ribbon,
task pane, and Zoom controls. In a worksheet that has been split (View menu, Manage This Window, Freeze
Panes, Split Window command), F6 includes the split panes
when switching between panes and the ribbon area.
SHIFT+F6 switches between the worksheet, Zoom controls, task pane, and
CTRL+F6 switches to the next workbook window when more than one workbook
window is open.
|F7||Displays the Spelling
dialog box to check spelling in the active worksheet or selected range.
CTRL+F7 performs the Move command on the workbook window when
it is not maximized. Use the arrow keys to move the window, and when finished
press ENTER, or ESC to cancel.
|F8||Turns extend mode on or off. In extend
mode, Extended Selection appears in the status line, and the
arrow keys extend the selection.
SHIFT+F8 enables you to add a nonadjacent cell or range to a selection of
cells by using the arrow keys.
CTRL+F8 performs the Size command (on the Control menu for the workbook window) when a workbook is not
ALT+F8 displays the Macro dialog box to create, run, edit, or
delete a macro.
|F9||Calculates all worksheets in all open
SHIFT+F9 calculates the active worksheet.
CTRL+ALT+F9 calculates all worksheets in all open workbooks, regardless of
whether they have changed since the last calculation.
CTRL+ALT+SHIFT+F9 rechecks dependent formulas, and then calculates all cells
in all open workbooks, including cells not marked as needing to be
CTRL+F9 minimizes a workbook window to an icon.
|F10||Turns key tips on or off. (Pressing ALT
does the same thing.)
SHIFT+F10 displays the shortcut menu for a selected item.
ALT+SHIFT+F10 displays the menu or message for an Error Checking button.
CTRL+F10 maximizes or restores the selected workbook window.
|F11||Creates a chart of the data in the
current range in a separate Chart sheet.
SHIFT+F11 inserts a new worksheet.
ALT+F11 opens the Microsoft Visual Basic For Applications Editor, in which
you can create a macro by using Visual Basic for Applications
|F12||Displays the Save As
Other useful shortcut keys
|ARROW KEYS||Move one cell up, down, left, or right in a worksheet. CTRL+ARROW KEY moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet. SHIFT+ARROW KEY extends the selection of cells by one cell. CTRL+SHIFT+ARROW KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell, or if the next cell is blank, extends the selection to the next nonblank cell. LEFT ARROW or RIGHT ARROW selects the tab to the left or right when the ribbon is selected. When a submenu is open or selected, these arrow keys switch between the main menu and the submenu. When a ribbon tab is selected, these keys navigate the tab buttons. DOWN ARROW or UP ARROW selects the next or previous command when a menu or submenu is open. When a ribbon tab is selected, these keys navigate up or down the tab group. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options. DOWN ARROW or ALT+DOWN ARROW opens a selected drop-down list.|
|BACKSPACE||Deletes one character to the left in
the Formula Bar.
Also clears the content of the active cell.
In cell editing mode, it deletes the character to the left of the insertion
|DELETE||Removes the cell contents
(data and formulas) from selected cells without affecting cell formats or
In cell editing mode, it deletes the character to the right of the insertion
|END||END turns End mode on. In End mode, you
can then press an arrow key to move to the next nonblank cell in the same column
or row as the active cell. If the cells are blank, pressing END followed by an
arrow key moves to the last cell in the row or column.
END also selects the last command on the menu when a menu or submenu is
CTRL+END moves to the last cell on a worksheet, to the lowest used row of the
rightmost used column. If the cursor is in the formula bar, CTRL+END moves the
cursor to the end of the text.
CTRL+SHIFT+END extends the selection of cells to the last used cell on the
worksheet (lower-right corner). If the cursor is in the formula bar,
CTRL+SHIFT+END selects all text in the formula bar from the cursor position to
the end—this does not affect the height of the formula bar.
|ENTER||Completes a cell entry from the cell or
the Formula Bar, and selects the cell below (by default).
In a data form, it moves to the first field in the next record.
Opens a selected menu (press F10 to activate the menu bar) or performs the
action for a selected command.
In a dialog box, it performs the action for the default command button in the
dialog box (the button with the bold outline, often the OK
ALT+ENTER starts a new line in the same cell.
CTRL+ENTER fills the selected cell range with the current entry.
SHIFT+ENTER completes a cell entry and selects the cell above.
|ESC||Cancels an entry in the cell or Formula
Closes an open menu or submenu, dialog box, or message window.
It also closes full screen mode when this mode has been applied, and returns
to normal screen mode to display the ribbon and status bar again.
|HOME||Moves to the beginning of a row in a
Moves to the cell in the upper-left corner of the window when SCROLL LOCK is
Selects the first command on the menu when a menu or submenu is visible.
CTRL+HOME moves to the beginning of a worksheet.
CTRL+SHIFT+HOME extends the selection of cells to the beginning of the
|PAGE DOWN||Moves one screen down in a worksheet.
ALT+PAGE DOWN moves one screen to the right in a worksheet.
CTRL+PAGE DOWN moves to the next sheet in a workbook.
CTRL+SHIFT+PAGE DOWN selects the current and next sheet in a
|PAGE UP||Moves one screen up in a worksheet.
ALT+PAGE UP moves one screen to the left in a worksheet.
CTRL+PAGE UP moves to the previous sheet in a workbook.
CTRL+SHIFT+PAGE UP selects the current and previous sheet in a
|SPACEBAR||In a dialog box, performs the action
for the selected button, or selects or clears a check box.
CTRL+SPACEBAR selects an entire column in a worksheet.
SHIFT+SPACEBAR selects an entire row in a worksheet.
CTRL+SHIFT+SPACEBAR selects the entire worksheet.
If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current
|TAB||Moves one cell to the right in a
Moves between unlocked cells in a protected worksheet.
Moves to the next option or option group in a dialog box.
SHIFT+TAB moves to the previous cell in a worksheet or the previous option in
a dialog box.
CTRL+TAB switches to the next tab in dialog box.
CTRL+SHIFT+TAB switches to the previous tab in a dialog box.